1. PARTIES
This Equipment Hire Agreement (“Agreement”) is made and entered into by and between:
Innobella Media Limited, a company registered in England and Wales under company number 06817306 with its registered office at 17 Mann Island, Liverpool L3 1BP (“Innobella Media”), and
The Customer, whose details are provided in the individual quote/invoice (“Customer”).
2. HIRE DETAILS
The specific details of the hire, including amounts, times, dates, addresses, and equipment, are outlined in the Customer’s individual quote/invoice.
3. IDENTIFICATION AND VERIFICATION
3.1. The Customer must provide valid photographic identification and proof of address. Acceptable forms of identification include a valid passport and/or driving licence. Proof of address must be in the form of a recent (less than 3 months old) utility bill, bank or credit card statement, or council tax bill.
3.2. These documents will be destroyed at the end of the hire period following the refund of the damage deposit.
4. LIABILITY AND INSURANCE
4.1. The Customer assumes all liability for the use of the equipment. Innobella Media is not liable for any injuries, damages, or losses arising from the use of the equipment, including but not limited to injuries from tripping over cables, hearing damage from loud music, or disputes over recording equipment use.
4.2. It is the Customer’s responsibility to ensure compliance with sound pressure levels and to maintain a safe distance from speakers to protect hearing.
4.3. The Customer must obtain their own insurance, including public liability insurance if required. Innobella Media does not provide legal advice; the Customer is advised to seek independent legal counsel if unsure about insurance requirements.
5. PRS/PPL LICENCES
The Customer is responsible for obtaining any necessary PRS/PPL licences or royalties required for the music being played.
6. DAMAGE DEPOSIT
6.1. A damage deposit, equal to at least the entire value of the equipment, must be paid via BACS bank transfer. Card payments for the damage deposit are not accepted.
6.2. The deposit will be refunded in full within 24 hours on working days after the collection and inspection/testing of all equipment, provided everything is returned in the same condition as it was supplied.
6.3. Any damaged or lost equipment will be replaced with new like-for-like items at the sole discretion of Innobella Media, and the cost will be deducted from the deposit.
6.1. Security of Equipment
6.1.1. The Customer is fully responsible for the security of the equipment at all times, including if it is left overnight at a venue for collection in the morning. The Customer accepts full liability for the safe return of the equipment.
6.1.2. The Customer must arrange secure storage of the equipment with the venue operator. Any equipment stolen while in storage will be deducted from the Customer’s damage deposit.
6.1.3. It is the Customer’s responsibility to take out insurance or to liaise with the venue regarding insurance for the equipment if they choose to do so. The Customer must arrange and agree on these security and insurance provisions with the venue.
7. HIRE PERIOD AND COLLECTION
7.1. Unless otherwise stated, prices are quoted for a maximum hire period of 24 hours. Equipment will be collected at the agreed times specified in the contract.
7.2. If the equipment is not available for collection at the agreed time, Innobella Media reserves the right to charge an additional full day’s rental and/or deduct this from the deposit.
8. PAYMENTS AND CANCELLATIONS
8.1. A 50% deposit payment is required to secure the booking. The balance, including the damage deposit, must be paid in full at least 14 days before the event.
8.2. Cancellation fees are as follows:
- Cancellations made over 30 days before the event: 25% of the total hire fee.
- Cancellations made 14-29 days before the event: 50% of the total hire fee.
- Cancellations made less than 14 days before the event: 100% of the total hire fee.
- Events cancelled at any time during the hire period: 100% of the total hire fee.
9. CUSTOMER RESPONSIBILITIES
9.1. The Customer must be over 18 years of age.
9.2. The equipment must be used for its designated purpose only and must not be modified or misused.
9.3. The equipment cannot be re-hired or sub-hired to any third party.
9.4. The Customer is responsible for ensuring the equipment is returned in A1, 100% saleable condition.
9.5. Examples of damage, misuse, or loss of equipment include, but are not limited to:
- Physical damage or breakage of any components.
- Exposure to liquid or moisture.
- Loss or theft of equipment.
- Unauthorized modifications or alterations.
10. INDEMNITY
The Customer agrees to indemnify and hold Innobella Media harmless from any claims, losses, damages, liabilities, including legal fees and expenses, arising out of the Customer’s use, misuse, or failure to return the equipment.
11. LIMITATION OF LIABILITY
11.1. Innobella Media cannot be held liable for any losses incurred by the Customer due to missing or faulty equipment, including but not limited to loss of earnings due to event cancellations.
11.2. All equipment hire is subject to availability. Innobella Media will not be liable for any failure to supply equipment due to circumstances beyond its control.
12. GENERAL
12.1. This Agreement constitutes the entire agreement between the parties and supersedes any prior agreements, representations, or understandings.
12.2. Any amendments to this Agreement must be made in writing and signed by both parties.
12.3. This Agreement shall be governed by and construed in accordance with the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the courts of England and Wales.
By signing below, the Customer agrees to the terms and conditions outlined in this Agreement.
Customer Details:
Name: _______________________
Address: _______________________
ID Type and Number: _______________________
Proof of Address Provided: _______________________
Signed:
For and on behalf of Innobella Media Limited: _______________________
Date: _______________________
Customer Signature: _______________________
Date: _______________________
